ART Meeting Website Privacy Policy

ART (Advanced Retinal Therapy, a yearly meeting organized by the Department of Ophthalmology and Optometry at the Medical University of Vienna) respects your right to privacy and complies with its obligations under the General Data Protection Regulation (GDPR). The goal of this website privacy policy is to help you understand how we deal with any personal data you provide when you visit its websites or interact with the Society online. By visiting our website you are accepting the terms of this website privacy policy.

This website may contain external links to other websites but we are not responsible or liable for the privacy policies of any third-party website.

What types of information do we collect?

We collect technical information from you (such as IP address and which browser you used), when you visit our website, register for a Congress/Meeting/Course online, place an order, subscribe to any of our publications, or fill out a form.

When registering for an event as a delegate or speaker, you will be asked to provide personal details such as name, email address, main field(s) of interest, membership status, postal address, phone number or payment information as needed.

We do not knowingly collect personal information from children under the age of 16. If you are under the age of 16, please do not submit any personal information to us. We encourage parents and legal guardians to monitor their children’s internet usage and to help enforce this Policy by instructing their children never to provide personal information online without their permission.

What do we use your information for?

The law requires that there be a legal basis for the Society to process your personal data. In general, this will be one, or a combination, of the following:

We can also process your personal data in the rare event that it is necessary in order to protect your, or another person’s, vital interests or in the performance of a task being carried out by the Society in the public interest. In practical terms, the information the Society collects from you may be used in one or more of the following ways: To register you for our Annual Meeting We will use your information to register you for your chosen event and to provide you with updates and information relating to your registration. Personal information provided when registering for an event as an exhibitor, or agent for an exhibitor, will be used to provide you with updates and information relating to the Congress and associated exhibition. This can be via specific Congress e-mail updates or via our Exhibition Newsletter. Personal information may also be shared with our specific third-party suppliers to facilitate participation in the exhibition. At any time, you can unsubscribe from receiving future emails from the Society by clicking the 'Unsubscribe' link at the bottom of every email.

How do we protect your information?

We use a variety of security measures to securely process and keep your personal information safe when you interact with our website. We use a secure server so that all supplied sensitive information is transmitted via Secure Socket Layer (SSL) technology.

We take, and will continue to take, all reasonable steps (which includes relevant technical and organisational measures) to guarantee the safety of the data you provide to us and we will only use the data for the intended purpose.However, the nature of the internet is such that we cannot guarantee or warrant the security of any information you transmit to us via the Internet will be 100% secure.

Do we use cookies?

Yes. Cookies are small files that a site or its service provider transfers to your computer’s hard drive through your web browser (if you allow) that lets them recognise your browser and capture and remember certain information. We use cookies to help us remember and process activity during your visit and compile anonymous data about site traffic and site interaction so that we can offer better site experiences and tools in the future.

Do we disclose any information to outside parties?

We do not disclose your personal data to outside parties.

Do we transfer data outside the EEA?

Our website hosting facilities are situated in Europe. We do not transfer data outside the EEA.

Do we retain data indefinitely?

No. Our policy is to keep your personal information only for as long as is required by us to administer the charity in an effective manner and to comply with our various statutory obligations.

Your rights under the GDPR

You have various rights under the GDPR. In particular, you may object to the processing of your personal data. When you want to exercise one of these data subject rights – and you are eligible to – the Department of Ophtalmology and Optometry will respond according to the GDPR.

  1. The right of access: you have the right to know whether we are processing data about you and, if so, you can request access to it.
  2. The right to rectification: if your personal data is inaccurate, we will facilitate its correction once it becomes aware of the inaccuracy.
  3. The right to erasure or right to be forgotten: you are able to ask us to delete your personal data if you no longer want it to be processed and there is no legitimate reason for us to keep it.
  4. The right to restriction of processing: you have the right to limit the processing of your personal data.
  5. The right to withdraw consent: you have the right to withdraw consent where we have relied upon your consent to process your personal data.
  6. The right to be informed: you have the right to clear and understandable information about who is processing your data, what they are processing and why they are processing it.
  7. The right to data portability: you have the right to ask us to transfer your personal data to another service provider.
  8. The right to object: you can say if you don’t want processing of your data to be undertaken.
  9. The right not to be subject to a decision based solely on automated processing: This includes profiling, which produces legal effects or significantly affects you.

If you wish to exercise any of the above rights please send a written request to: Online privacy policy only This online privacy policy applies only to information collected through our website and not to information collected offline. Changes to our privacy policy We reserve the right to make changes to our web privacy policy at any time without prior consultation; these changes will be posted on this page together with the privacy policy revision date.

Contacting us

If you have any questions regarding this privacy policy, you may contact us at:
Department of Ophthalmology and Optometry
Medical University of Vienna, Austria
Waehringer Guertel 18-20
1090 Vienna, Austria
Phone: +43-1-40400-79410